The Office of Marketing and Communications is offering 1:1 learning sessions for Lytho, the University workflow system for marketing requests and materials. If you are still trying to navigate Lytho or want to learn more about its tricks and tools, the session can cover:
- Submitting requests
- Marking up changes to your proofs and leaving comments
- Review statuses
- Accessing deliverables (completed files)
- And more

This is open to any faculty, staff, or administrator that has used Lytho or is planning to. For more information, please contact Abigail Perry at ap445@evansville.edu.

The May Pcard cycle ended on Monday, May 22 at midnight. In preparation for the closing of a Monthly cycle, cardholders are reminded to reconcile posted transactions in SDG2 throughout the cycle rather than waiting until the close of the cycle. Remember, transactions post in SDG2 within 24 – 48 hours following a Pcard purchase. When the cycle closes, MasterCard uploads/posts last minute transactions for the cycle ending. As of the morning of May 24, Cardholders should finalize additional posted Pcard transactions and finish your reconciliation by running the monthly expense report and completing the “Pcard Reconciliation Submission Form” (PRSF) process.

Cardholders should enter all posted transaction expense descriptions and account numbers for the May cycle before the GL file Lock/Upload on May 29, 2023.

Reminder: Pcard Monthly Reconciliation Overview

For the Pcard reconciliation of monthly posted transactions, cardholders will need to do the following steps:

Reconcile all posted transaction in SDG2 for May by entering expense descriptions and adding accounts numbers with object codes.

1. Run Expense Report in SDG2.

2. Create a combined pdf of your reconciled expense report from SDG2 and all receipts for posted transactions by one of the following methods:

a. Scan your printed report & receipts from a copier.

b. Using Adobe combine your pdf formatted expense report and all receipts into one file.

NOTE: Scanned copies must be readable. Cardholders shall retain copies of receipts in their files for at least two (2) years.

3. Open the “Pcard Reconciliation Submission Form” (PRSF) at: https://forms.office.com/r/MgwDLQvwte Note: Bookmark the “Pcard Reconciliation Submission Form” as a favorite for easy access next month.

4. Complete the “PRSF” and attach (load) the May combined (one PDF) expense report and receipts and submit the form. Note: Your Supervisor will receive the form and file for review and approval via email.

5. Once your Supervisor has approved the PRS form, the cardholder submission is be complete.

Notes:

• For those departments with additional review requirements before it goes to the final supervisor, Accounting recommends that the cardholder send the combined pdf and information to that person prior to PRSF submission. Once the initial review is complete, the PRSF can be submitted and sent to the final supervisor for approval. There is only one Approver on the PRSF so any additional review will be done within your own department and final approval from the supervisor will be the only one submitted to Accounting & Audit.

We were pleased to remind you that History 112 will be offered as an online asynchronous class during Summer II. This class fulfills the General Education requirement for Outcome Three, and as a temporary measure also fulfills Outcome Four. Plenty of spaces are available for students of any discipline. The class instructor is Dr. James MacLeod.

The Harlaxton office is clearing out storage and has a large framed world map available. It is around 6ft wide and 4ft tall, so it would be great to fill a large open wall in your office or area! Photo attached. Contact Kaylynn McCalister by June 1 if interested at extension 2039 or kc205@evansville.edu!

Please read the attached article to learn about the approval statuses on Lytho.