University of Evansville

University of Evansville

AceNotes Today

Thursday, June 24, 2021

* Incoming Students and Families Arriving for SOAR

Please welcome our incoming students and their parents to campus over the next week for the SOAR orientation program! SOAR is scheduled for June 18th, 21st, and 25th. Participants will be spread over many parts of campus, and your smiles, hellos, and help with directions will go far in creating a positive environment for our new community members. If you have questions during SOAR, please let an Orientation Leader know or contact the Dean of Students Office or Center for Student Engagement.

* Water Outage

There will be a water outage on THURSDAY, JULY 1ST affecting several U of E buildings from 7:00 AM until approximately 2:00 PM.

The following buildings will be without water during this time: Koch Center, Olmsted, Clifford Library, SOBA, Sampson, Neu Chapel, and the Central Plant.

For any concerns regarding this outage please contact Facilities at 2775.

Upcoming Events

* Summer Fitness Classes for all UE Employees

In addition to the Walking Challenge, you now have these exciting opportunities to exercise while on campus this summer at Carson Center!

  • Yoga class every Tuesday at 4:45 pm beginning July 6
  • Women’s Self Defense Monday and Tuesdays at 12 pm beginning June 28
  • Walking Club Monday – Friday at 12 pm

See Jeff Chestnut for additional details: jc56@evansville.edu

* SAA Brown Bag Lunch Social Hour @ 12:00p.m.

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Brown Bag Lunch Social Hour!
Starting THIS week!
We've missed you!
Every Thursday in June and July (weather permitting) bring your lunch and join us in the outside dining area located between Ridgway and Memorial Plaza at 12:00p.m. Additional tables and seating will be set up under the trees on Memorial Plaza.
We would love to catch up and see your smiling faces. Everyone is welcome- all staff, faculty and administrators.
Please note- The University of Evansville is closed on Thursday, July 1st in observance of the 4th of July.

If there are any questions, then please contact Brooksie Smith, bs267.

Info You Should Know

* Self-Service Requisitions Replace Paper Purchase Orders

The Office of Accounting & Audit is happy to announce a new procedure for Requisitions/Purchase orders. The manual process of creating a Requisition/Purchase Order has been replaced with entering a Requisition in Self-Service.

The instructions to Create a Requisition and Approve a Requisition in Self-Service are located on the Accounting & Auditing department page on the UE Portal.

Currently there is a limitation with Fixed Assets. If you have a Requisition/Purchase Order that requires a Fixed Asset object code (16XXX), please contact Rhonda Spaulding at rs345@evansville.edu or Cathy Huestis at ch351@evansville.edu.

If you are submitting a Requisition for Publications, please continue to “Create a Marketing Request”. Theresa Hoffherr will enter all Publication Requisitions in Self-Service.

Paper Requisitions/Purchase orders will no longer be accepted by Accounting effective June 22, 2021.

* New Pcard Reconciliation Submission Form & Pcard Audit Policy Updates

Effective immediately the monthly cycle reconciliation process is being simplified for cardholders via a New Pcard Reconciliation Submission Form (PRSF) process as the June cycle ended on June 21 at midnight. The new PRSF process replaces paper Pcard envelopes, paper receipt submissions, individual email submissions and uploading of receipts to SDG2. In addition, the Pcard Audit Policy has been updated.

New Pcard Monthly Reconciliation Overview

Cardholders will complete a Microsoft Flow “Pcard Reconciliation Submission Form” (PRSF) located at: https://forms.office.com/r/MgwDLQvwte and attach the expense report and receipts via PDF (which have been combined into one PDF). Once the form is completed and submitted, it forwards to the cardholder’s Supervisor for review and approval.

A PcardNews email has issued to all cardholders with PRSF instructions. PRSF instructions are also posted and available on the My Portal Pcard website under the “Forms & Instructions”, tab at https://myue.evansville.edu/DepartmentPages/AdminSvcs/Pages/Pcard.aspx.

Pcard Audit Update

Effective with the PRSF process change, please note the following Pcard Audit Policy update. When cardholders do not submit the Pcard Reconciliation Submission Form along with their expense report and receipts in one combined PDF file to Accounting & Audit by the deadline, the cardholder will be notified via email to submit. After one complete cycle is missed, a Pcard will be suspended until the reporting requirement has been resolved by the cardholder. Repeatedly missed Pcard cycle submissions will result in termination of Pcard privileges.

* Say Good-Bye to Pcard Envelopes in June

There is a new, easier PCard submission process starting with this June cycle. You will just need to reconcile the report in SDG2 and then submit a combined PDF with the report and receipts through a new online form. This eliminates two steps, no more PCard paper envelopes or uploading receipts to SDG2. Please contact Accounting or Administrative Services with questions. We hope this improves your Pcard experience!

The new PCard submission form can be located at this link. https://forms.office.com/r/MgwDLQvwte Full instructions have been emailed to cardholders and can be found on the MyUE portal.

* Join the UE Walking Club

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* UE Garden Holds First Farmers' Market on Wednesday

The UE Garden has been doing well, and there is enough produce to offer our first Farmers' Market of the season.

Please come to the Garden site on John Street. The garden will open just before 8:00 a.m. on Wednesday, June 30.

Produce available for purchase include beets, kale, zucchini, green beans, basil, cucumbers, zucchini, and lots of greens.

Congratulations

* Communication Professor's Documentary Nominated for Regional Emmy Award

“Epidemic: Addiction in Middle America,” a five-part documentary series produced and directed by Assistant Professor of Communication Joe Atkinson and narrated by Assistant Professor of Acting Amelia McClain, has been nominated for an Ohio Valley Regional Emmy award in the Documentary: Cultural/Topical. The series also features work by Visual Communication alumna Michaela Kunkler ’21, who served as Visual Effects Supervisor. Department of Communication alums Amanda Ackerman ’21 and Brea Mullen ’21 contributed cinematography to the film, while Ackerman and fellow Communication alum Connor Cleary ’21 worked as production assistants.

Funding for the project was provided by UE Arts & Sciences' “See the Reaching” Fund, the UE Alumni Research and Scholarly Activity Fellowship, and the UE Art, Research and Teaching Fund.

The Ohio Valley Emmy Awards ceremony will be held virtually on August 15, 2021.

* Recent Creative Writing Grad Publishes Fiction & Poetry

Creative Writing grad Jenna Sumpter publishes the following pieces:

"Approved Courses for a Minor in Workplace Stress Management" (Fiction) - Caesura Vol. IV

"An Apocalypse of Zombie Malls" (Poetry) - Caesura Vol. IV

"Koi Swim the Night" (Poetry) - Not Deer Magazine

Athletics

* UE Media Relations Receives CoSIDA Honor

University of Evansville Associate Athletic Director for Media Relations Bob Pristash saw his men’s basketball game notes recognized by CoSIDA as the association announced its 2020-21 publication award winners.

Pristash’s men’s basketball game notes took “Third in the Nation” in the winter game notes category.

Pristash has led the Purple Aces media relations department since 2011 and is responsible for the publicity of all Aces sports while working on GoPurpleAces.com, the UE Athletics App and sport photography, as well as being the primary contact for volleyball, men’s basketball, softball and men’s and women’s golf. 

CoSIDA (College Sports Information Directors of America) was founded in 1957 and is a 3,200+ member national organization comprised of the sports public relations, media relations and communications/information professionals throughout all levels of collegiate athletics in the United States and Canada.

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