University of Evansville

University of Evansville

AceNotes Today

Tuesday, June 22, 2021

* Incoming Students and Families Arriving for SOAR

Please welcome our incoming students and their parents to campus over the next week for the SOAR orientation program! SOAR is scheduled for June 18th, 21st, and 25th. Participants will be spread over many parts of campus, and your smiles, hellos, and help with directions will go far in creating a positive environment for our new community members. If you have questions during SOAR, please let an Orientation Leader know or contact the Dean of Students Office or Center for Student Engagement.

* Water Outage

There will be a water outage on THURSDAY, JULY 1ST affecting several U of E buildings from 7:00 AM until approximately 2:00 PM.

The following buildings will be without water during this time: Koch Center, Olmsted, Clifford Library, SOBA, Sampson, Neu Chapel, and the Central Plant.

For any concerns regarding this outage please contact Facilities at 2775.

Upcoming Events

* SAA Brown Bag Lunch Social Hour @ 12:00p.m.

event flyer.

Brown Bag Lunch Social Hour!
Starting THIS week!
We've missed you!
Every Thursday in June and July (weather permitting) bring your lunch and join us in the outside dining area located between Ridgway and Memorial Plaza at 12:00p.m. Additional tables and seating will be set up under the trees on Memorial Plaza.
We would love to catch up and see your smiling faces. Everyone is welcome- all staff, faculty and administrators.
Please note- The University of Evansville is closed on Thursday, July 1st in observance of the 4th of July.

If there are any questions, then please contact Brooksie Smith, bs267.

Info You Should Know

* New Pcard Reconciliation Submission Form & Pcard Audit Policy Updates

Effective immediately the monthly cycle reconciliation process is being simplified for cardholders via a New Pcard Reconciliation Submission Form (PRSF) process as the June cycle ended on June 21 at midnight. The new PRSF process replaces paper Pcard envelopes, paper receipt submissions, individual email submissions and uploading of receipts to SDG2. In addition, the Pcard Audit Policy has been updated.

New Pcard Monthly Reconciliation Overview

Cardholders will complete a Microsoft Flow “Pcard Reconciliation Submission Form” (PRSF) located at: https://forms.office.com/r/MgwDLQvwte and attach the expense report and receipts via PDF (which have been combined into one PDF). Once the form is completed and submitted, it forwards to the cardholder’s Supervisor for review and approval.

A PcardNews email has issued to all cardholders with PRSF instructions. PRSF instructions are also posted and available on the My Portal Pcard website under the “Forms & Instructions”, tab at https://myue.evansville.edu/DepartmentPages/AdminSvcs/Pages/Pcard.aspx.

Pcard Audit Update

Effective with the PRSF process change, please note the following Pcard Audit Policy update. When cardholders do not submit the Pcard Reconciliation Submission Form along with their expense report and receipts in one combined PDF file to Accounting & Audit by the deadline, the cardholder will be notified via email to submit. After one complete cycle is missed, a Pcard will be suspended until the reporting requirement has been resolved by the cardholder. Repeatedly missed Pcard cycle submissions will result in termination of Pcard privileges.

* Say Good-Bye to Pcard Envelopes in June

There is a new, easier PCard submission process starting with this June cycle. You will just need to reconcile the report in SDG2 and then submit a combined PDF with the report and receipts through a new online form. This eliminates two steps, no more PCard paper envelopes or uploading receipts to SDG2. Please contact Accounting or Administrative Services with questions. We hope this improves your Pcard experience!

The new PCard submission form can be located at this link. https://forms.office.com/r/MgwDLQvwte Full instructions have been emailed to cardholders and can be found on the MyUE portal.

* Join the UE Walking Club

event flyer.

* UE Garden Holds First Farmers' Market on Wednesday

The UE Garden has been doing well, and there is enough produce to offer our first Farmers' Market of the season.

Please come to the Garden site on John Street. The garden will open just before 8:00 a.m. on Wednesday, June 30.

Produce available for purchase include beets, kale, zucchini, green beans, basil, cucumbers, zucchini, and lots of greens.

Congratulations

* Recent Creative Writing Grad Publishes Fiction & Poetry

Creative Writing grad Jenna Sumpter publishes the following pieces:

"Approved Courses for a Minor in Workplace Stress Management" (Fiction) - Caesura Vol. IV

"An Apocalypse of Zombie Malls" (Poetry) - Caesura Vol. IV

"Koi Swim the Night" (Poetry) - Not Deer Magazine

Athletics

* UE Men's Basketball to Hold Golf Scramble

The Aces Assist Club is set to hold its annual Aces Golf Scramble on Monday, August 30, 2021 at Rolling Hills Country Club in Newburgh, Indiana.

Space is limited due to COVID restrictions and those interested in participating are encouraged to make their arrangements early.  Registration is $600 for a foursome and $150 for individual players.  Champions Level members of the Aces Assist Club receive one complimentary individual entry while All-American Level members get half off of a single entry.

If you are interested in participating, please return the completed form that is in the event brochure linked above.  Please call the men’s basketball office at 812-488-2297 for more information.

On the day of the scramble, registration opens at 11 a.m. at Rolling Hills Country Club with lunch being served at the same time inside the clubhouse.  A shotgun start will commence the tournament at 12 p.m.  Contest, individual and team awards will be given out at the clubhouse after the final group completes their round.

Sponsorship opportunities are also available and include Hole sponsors, Longest Drive, Closest to the Pin and Cart.  Please reference the tournament brochure for full information.

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