University of Evansville

AceNotes Today

Friday, March 13, 2020

* Update from the Office of Accounting and Audit

Through March 27th, our office will continue to process checks and payroll in accordance with our regular schedule with one exception.  There will not be a check run on Thursday, March 26th.  Please review the following information regarding the submission of documentation for processing.

Accounts Payable 
• Vouchers submitted by 5:00 pm on Monday (with all departmental approvals) will be paid in the Tuesday or Thursday check run of that week. 
• During this time, vouchers and invoices can be emailed as a PDF or delivered to the Office of Accounting & Audit. 
• Original receipts are required (as always) before we can process a reimbursement. 

• Timecards/timesheets need to be submitted by Saturday, March 14th at midnight.
• Supervisors will need to approve the timecards/timesheets by noon on Monday, March 16th. 

* Coronavirus Information for Students, Faculty, and Staff

Coronavirus (COVID-19) Information

* Avoid the Spread of Germs

The University has formed a Task Force to discuss the rapidly evolving concern regarding the coronavirus. We wanted to share that the best way to prevent illness is to avoid being exposed to the coronavirus. The CDC always recommends everyday preventive actions to help prevent the spread of respiratory diseases, including:
• Avoid close contact with people who are sick.
• Avoid touching your eyes, nose, and mouth.
• Stay home when you are sick.
• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
• Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
• Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. For information about handwashing, see CDC’s Handwashing website.

covid avoidance tips.


Info You Should Know

* Campus Mail, Package and In-House Supply Order Update

As UE continues to implement a variety of measures to prevent the spread of COVID-19, campus mail, packages and In-House supply orders will be handled differently as of Friday, March 13, 2020, until normal operations resume:
• Distribution Services will “hold” mail, packages, and in-house supply orders for campus buildings (i.e. academic buildings) that are “closed” (locked). However, departmental representatives working in closed buildings may pick-up their mail/packages/supply orders from Distribution Services, anytime between 9:00 a.m. to 4:30 p.m., Monday – Friday.

• Distribution Services will deliver mail, packages, and in-house supply orders to “open” (not locked) campus buildings (i.e. Olmsted and Igleheart).

For questions, email

Kim Winsett

* Now Accepting Nominations for Alumni Association Awards

Each year, the Alumni Association recognizes the outstanding service and accomplishments of its members. We are accepting nominations for each of the four awards through March 30, 2020. Please consider making a nomination of a worthy candidate today!

The 2020 Alumni Awards Celebration will be held on Friday, September 18, 2020 in Eykamp Hall on the second floor of Ridgway University Center. The evening will start off with a cocktail reception in the Class of 1959 Gallery and Lounge with dinner and awards program following.

Samuel Orr Honorary Alumnus/a Award

The University of Evansville Alumni Association created the Samuel Orr Honorary Alumnus Award to recognize non-alumni for their service and commitment to UE. This award, established in 1971, was renamed in 1997 in honor of Dr. Samuel Orr who served the University as a trustee for 59 years. It is the highest honor the Alumni Association can bestow upon a non-alumnus.

The Distinguished Alumnus/a Award

Recognizes an individual (or couple) for distinction in their profession and service to their community and UE. It is the highest honor the University of Evansville Alumni Association can bestow.

The Young Alumnus/a Award

Presented to a recent graduate each year in recognition of his or her personal and professional achievements and service. This award, established in 1997 by the Alumni Association Board of Directors, was created to recognize personal and professional achievements of alumni early in their careers.

Edie Bates Volunteer Service Award

In 1998, The University of Evansville Alumni Association Board of Directors established the Edie Bates Volunteer Service Award. The award recognized Edie Bates exceptional volunteerism within the University alumni community. This award is given each year to volunteers who show the same selfless dedication that Edie Bates displayed through her service to others and to the University.

Submit a Nomination at

Jennifer Whitaker

* Writing Center (ONLINE) to Return After Spring Break

The Writing Center will be using the website for appointments once we return from our extended spring break. The link you use to make your appointments should also be the link you go to to meet with a tutor face-to-face online. Be at MyWCOnline during the time you’ve signed up, and make sure you actually make an appointment and that you’re online on the website when your appointment is supposed to begin. If you have any problems, please email Thank you!

Katie Mullins

* TIAA Individual Counseling

The TIAA-CREF representative will be on the UE campus for individual counseling sessions on Tuesday, March 24, 2020.  To schedule an appointment, call TIAA-CREF at 1-800-732-8353.

These appointments will be held in SOBA room 153, Eades Music Room.

* Select a Room in Your Current Residence Hall


Room Selections - As a result of the University moving to online instruction through at least Friday March 27, next week’s residence hall room selection process has been placed on hold.  The Office of Residence Life is currently working on plans to reschedule the residence hall room selection process for after students are able to return to campus.  Please continue to watch your UE email and our department’s Facebook and Twitter accounts (@UEResLife) for updates. 

* Employee Health Clinic Spring Break Hours

The Employee Health Clinic will operate on normal business hours during the week of Spring Break. Please call 888-492-8722 or visit to schedule/change an appointment. The Student Health Clinic is closed for Spring Break.

Employee Clinic Hours:
Monday: 8-11am and 3-6pm
Tuesday: 7-11am
Wednesday: 2-6pm
Thursday: 7-11am
Friday: CLOSED (reminder XTRA Care 4U open 7-11am; no appointment necessary)

Tara Ulrich

* Student Health Center Closed for Spring Break

The Student Health Center will be closed for Spring Break. We will reopen on Monday, March 16th at 8:00am. Should you need medical attention, please visit a local urgent care or emergency department.

Please visit the UE web page for FAQ's regarding COVID-19.

Tara Ulrich

* Eykamp Prize: Call for Nominations

The Eykamp Prize was established by Richard and Rita Eykamp in 2015 to honor Faculty Achievement at the University of Evansville. Recipients of the prize will receive a one-time award of $10,000 in recognition of extraordinary contributions to the University of Evansville as University Citizens. Examples of such contributions include deep and successful involvement in recruiting students; expanding the number, scope, and competitiveness of grant funding for their department; bringing positive public awareness to the University through scholarship, knowledge, and understanding of their discipline. Up to two prizes a year may be awarded.

Nominations for the Eykamp Prize may come from any member of the University of Evansville Community. Nominees should be tenured or tenure-track faculty members at the University of Evansville who have not received the award in the previous five years. Nominations can be submitted in writing or via e-mail to Michael Austin, Executive Vice President for Academic Affairs/Provost, at by March 13, 2020. Nominations should include the name of the faculty member and a brief statement of the reasons that he or she is being nominated.

Recipients of the Eykamp Prize will be selected by an Awards Committee, appointed by the EVPAA/Provost that includes members of the faculty and staff, academic administrators, and at least one member of the Board of Trustees. Awards will be announced and presented at the May Commencement Ceremony.
Previous Recipients: 2016 – Dr. Mark Valenzuela; 2017 – Dr. Lora Becker; 2018 – Dr. David Dwyer; and 2019 – Dr. Kristy Miller.

Paula Heldt



* University of Evansville Suspends All Athletic Competition and Practice Activity

Due to concerns over the coronavirus (COVID-19), the Missouri Valley Conference Women’s Basketball Tournament has been canceled effective immediately. The game scheduled tonight for the University of Evansville Purple Aces vs. the Southern Illinois University Salukis in Moline, IL, will not be played, and the remainder of the tournament is canceled.

Additionally, the Missouri Valley Conference Presidents unanimously agreed to suspend all conference athletic competition through March 30. Accordingly, the University of Evansville will suspend all athletic competition and practice activity, including non-conference competitions effective immediately. 

The University has already taken a variety of proactive steps to advance the safety and well-being of our students, our campus, and the community, and this announcement is consistent with the University’s decision yesterday to suspend face-to-face classes and move to online instruction.

* MVC Announces Cancellation of Women's Basketball Tournament / Suspension of Conference Spring Sports Contests

The Missouri Valley Conference announced today that it has canceled the MVC Women's Basketball Tournament scheduled to begin today at TaxSlayer Center in Moline, Ill.  In addition, the MVC has announced that all Conference spring sports contests have been suspended through March 30, effective immediately.

This does not apply to teams and individuals in NCAA competition.

The main priority of the Conference continues to be the well-being and safety of its student-athletes, administrators, coaches, media and fans.  The league and its institutions will continue to work closely with local governments and health departments in monitoring the COVID-19 situation internationally and domestically. 

Additional details regarding the spring sports season and league championships will be provided at a later date.

All tickets for the MVC Women's Basketball Tournament will be refunded at the original point of purchase.


Contribute to Purple Pulse
To have content considered for inclusion in Purple Pulse, please submit a Marketing Request Form. Deadline for submission to Purple Pulse is 10:00 a.m. on the requested date of publication. Only articles concerning UE related/sponsored activities will be accepted. Articles submitted to Purple Pulse may be edited for length and clarity. Submitter contact information is at the end of each article.

Facebook   Twitter   YouTube

View Complete Issue