University of Evansville

University of Evansville

AceNotes Today

Thursday, May 30, 2019

Upcoming Events

* Bookstore Closed for Inventory May 31

The UE Bookstore will be CLOSED on Friday, May 31 for its year end inventory. Please plan your purchases accordingly.

Submitted by Doug Gustwiller dg57@evansville.edu.

* Navigating Generational Differences in the Workplace Workshop

Register and join us for the Navigating Generational Differences in the Workplace workshop on June 5 from 6:00-8:00 p.m. at the Stone Family Center for Health Sciences, Downtown Evansville.

Many employers are trying to navigate three to four different generations working in their organizations. This workshop will introduce characteristics and difference of Traditionalists, Baby Boomers, Generation X, and Millennials. Participants will learn about the unique perspectives of each generation that lead to conflict. A process will be introduced for multi-generational teams to work through these conflicts to get better results. This workshop will be facilitated by Dr. Tad Dickel.

Please register online.

Submitted by Leslie Barton lb261@evansville.edu.

* On Campus Health Screenings 2019-2020

Sign up for your 2019-2020 Health Screening!! Sign-up's for this event are posted on AceLink. Screenings will be held in Eykamp Room 252 on June 10th-13th from 7:00-11:00 AM each day. An 8-12 hour fast is required to complete your screening. Black coffee and water are permitted during the fasting period. Please take maintenance medication as prescribed. Earn HRA credits and avoid higher medical insurance premiums.

Submitted by Ashley Chipps ac375@evansville.edu.

Info You Should Know

* Marketing Materials Available Online

The Office of Marketing and Communications’ website is updated with all new branding guidelines, including updated logos available for download, instructions for use, and contact information for all your marketing and communications needs.

Please visit the web page online.

* Exciting Update for Employees and Retirees with Meritain Health Insurance

As we announced during insurance open enrollment, the Office of Human Resources is pleased to share additional details about the Christ Hospital Joint Replacement Center of Excellence that will be available to all employees, retirees and their dependents covered by Meritain Health Insurance on June 1, 2019.

Employees, retirees and dependents enrolled in Meritain Health Insurance that are in need of a hip, knee or shoulder joint replacement will have access to the services of Christ Hospital Health Network in Cincinnati, OH. The hospital’s orthopedic surgeons work with you to develop a treatment plan that is right for your condition and lifestyle. They use the latest technology and advanced techniques to offer minimally invasive surgical options when possible, which means less pain and shorter recovery times. To encourage utilization of Christ Hospital, the University is waiving the deductible for all joint replacement expenses at their facilities, resulting in potentially thousands of dollars in savings for those employees, retirees, and dependents that need a joint replacement and take advantage of this program. For more information, please visit the Christ Hospital website.

You can also find the following informational flyers on the Office of Human Resources page on the MyUE Portal:

  • Christ Hospital Welcome Flyer
  • Christ Hospital FAQ
  • Christ Hospital Enrollment Guide

If you have any questions, please contact the Office of Human Resources at ext. 2943.

Submitted by Lori LeDuc ll138@evansville.edu.

* Distribution Services/Copy Services Announcement

Due to budget constrictions, effective June 1, 2019, the Distribution Services area of Copy Services (CS) is being eliminated.  This decision prompts the opportunity to relocate the two production copiers to two campus locations for departmental staff access along with a period of transition/change in three phases. In addition to the transition and relocation of the production copiers, there will be a reduction in the number of campus satellite copiers occurring over the next several weeks.

Please review the following information which includes Phased Copier Transitions/Changes, Training for Production Copiers, Copy Options, and Copy Guidelines of Changes.

Phased Copier Transitions/Changes

Phase I:  Closure of Copy Services Effective June 1, 2019. 
Following the closure of CS, anyone with copy requests, will be responsible for handling their copy requirements and arrangements themselves (see Copy Options below).

Phase II: Relocation of (2) Production Copiers
During Phase II, the Production copiers and related equipment will transition/relocate to the following campus locations:

CS Production Copiers Campus Relocation Site
Large Black/White Copier (D125) OH 2nd Floor (Rm 231)
Color Copier (C70) KC 2nd Floor


CS equipment preparation/removal/relocation may begin as early as Thursday, May 30.  This transition is expected to take a few days to complete. However, these dates are subject to change pending vendor confirmation. Please watch for related information to be announced in AceNotes and on the Copy Services website in AceLink.

Phase III: Reduction of Satellite Copier Fleet
Phase III will include the reduction of the satellite copier fleet in July at the conclusion of current leases. The following satellite copiers will be reduced/removed with suggested alternate satellite copier locations as indicated below:

Satellite Copier Reduction Alternative/Replacement Copier Locations
Olmsted 1st Floor, Admission OH231 (Production Black/White)
Olmsted 2nd Floor OH231 (Production Black/White)
Olmsted 3rd Floor OH231 (Production Black/White)
Koch 2nd Floor Hallway  KC 2nd Floor hallway (Production Color) 
Koch 3rd Floor Hallway  KC 2nd Floor hallway (Production Color) 
Igleheart Basement  Igleheart (previously relocated from 2004 Lincoln)

 

Training for Production Copiers
Following production copier relocations, copier training will be scheduled for those interested in learning more about using the production equipment.  Watch for training announcements via AceNotes and the Copy Services website on AceLink. Those interested in training may email distributionservices@evansville.edu.

Copy Options
In lieu of the traditional Copy Services Request, individuals can now use their authorized access copy code on any campus copier.

Option 1:  Utilize a Satellite Copier
While a reduction in the number of satellite copiers is occurring, satellite and production copiers are available in the following locations on campus:

Satellite Copier Locations (8):

  1. Carson Center
  2. Hyde Hall, 2nd Floor
  3. Ridgway Center, 2nd Floor
  4. Fine Arts
  5. Koch Center, 2nd Floor
  6. SOBA, 1st Floor
  7. Graves Hall, 2nd Floor
  8. Olmsted Hall, OH231

Anyone with an authorized access copy code may utilize these machines.

Option 2:  Utilize a Relocated Production Copier
Relocated Production copiers and equipment will be available using access codes to meet a variety of copy needs beyond routine copy job requirements (large and small quantities, manuals, posters, binding, etc.). 

Additional equipment includes a shrink wrapper, cutter, document shaker, and spiral binder that will also be in OH 231 with the black/white production copier.

Option 3: Utilize a Local Vendor
Local vendors such as Office Depot Print/Copy Shop may be used for copy jobs that do not require Office of Content Design or Marketing approval. For example, large student project posters.

Note: The Office of Marketing & Communications will continue to manage collateral material utilizing UE logos and brand marks. They will also continue to manage the printing of brochures, flyers, programs, certificates, invitations, business cards, and stationery. Please complete the required marketing request and UE Requisition for Purchase order as usual for these jobs.

Copy Guidelines – (Effective June 1, 2019)
1. All copiers including the relocated production copiers will continue to operate using copy access codes.

2. Copy Service Request Forms and the “\\uefile\uecommon\copy services drop folder” (unsecure) or “\\uefile\uecommon\CS1” (secure) sites will be no longer be used or necessary.

3. Departments will have access to remaining CS production supplies (combs, colored paper, staples, shrink wrap, etc.) while remaining CS supplies last at no cost.  Remaining CS supplies will be in OH 231.

4. Once the remaining CS supplies are gone, Departments are responsible for purchasing and maintaining their departmental copy supplies, such as copy paper, spiral combs, etc. needed to complete a copy job.

Copy Supplies UE Purchase Method Available for Copy Supplies
White paper In-House Office Supply form (See Central Receiving website)
Color paper Office Depot, Midland Paper (Pcard purchase)
Cardstock Office Depot, Midland Paper (Pcard purchase)
Spiral Combs Office Depot (Pcard purchase)
UE Invitations Contact Office of Content Design (Marketing Request)
UE Certificates Contact Office of Content Design (Marketing Request)
UE Letterhead UE Requisition for Purchase Order & Marketing Request
UE Envelopes UE Requisition for Purchase Order & Marketing Request
Pcard Envelopes In-House Office Supply form (See Central Receiving website)

Note: Toner and staples are provided and available upon request via the copier liaison in your building.

5. White copy paper 8.5” x 11” will no longer be provided and is excluded from copier costs per copy as of June.  Departments will purchase and maintain all paper supplies as indicated in number 4 above.

6. The Office of Marketing & Communications will continue to monitor the use of the UE Brand and Logo. (No Change) Brand Guidelines may be viewed online.

7. The Library will continue to review documents and assist with proper copyright use. (No Change)

8. The Office of Content Design will handle requests for UE certificates and invitations, as indicated in number 4 above. (No Change)

Additional information regarding this transition will be forthcoming and communicated in AceNotes and available on the Copy Services website until a new site entitled “Copiers” is available. 

 

Submitted by Kim Winsett.

* Weinbach Avenue Road Diet - Closure Schedule

Beginning June 3, the Weinbach Avenue will have limited accessibility due to road diet construction. Please be aware of these changes and adjust your travel as necessary.

Access to UE, homes, and businesses will be maintained at all times. 

June 3 - July 3
-Lincoln intersection hard closure
-Walnut to Lincoln closed to thru traffic. One lane traffic with flagger during day, two lanes without
flagger at night. Access UE from Walnut.
-Lincoln to Bellemeade closed to thru traffic. One lane traffic with flagger during day, two lanes without
flagger at night. Access businesses from Bellemeade. 

* Silver Ring Found

Silver ring found in H Lot. Contact Athletics at x3201 for pick up location.

Submitted by Andrea Wallace as257@evansville.edu.

* Student Health Center Starts Reduced Summer Semester Hours Monday, May 13th

The Student Health Center will operate on reduced summer hours starting Monday, May 13. Summer hours of operation will be Monday- Friday 8:00 a.m. - noon with nurse-only visits.

Submitted by Tara Ulrich tu19@evansville.edu.

Congratulations

* Green Elected Fellowship of Higher Education Academy

David Green (Senior Lecturer in British Studies) has been elected a Fellow of the Higher Education Academy. This is a UK organisation which recognises good practice, impact and leadership in teaching and learning in Higher Education.

Submitted by David Green dg110@evansville.edu.

Contribute to AceNotes
To have content considered for inclusion in AceNotes, please submit a Marketing Request Form. Deadline for submission to AceNotes is 10:00 a.m. on the requested date of publication. Only articles concerning UE related/sponsored activities will be accepted. Articles submitted to AceNotes may be edited for length and clarity. Submitter contact information is at the end of each article.

Facebook   Twitter   YouTube

View Complete Issue