The Office of Fiscal Affairs and the Office of Marketing and Communications have developed new marketing expense object codes for use by your department when charging expenses that are funded by your budget and are associated with marketing projects. The new expense object codes are to be used effective immediately.
The link to a list of the new codes is: http://acelink.evansville.edu/Areas/Accounting/Files/MarketingObjectCodes.pdf.
The new codes start with “552” and will be pooled to your 55000 services budget. You should use these new object codes as appropriate for pcard purchases, requisitions, mail, and copy services requests, etc.
With respect to existing object codes, the 55001 object code for advertising will be inactivated.
You may continue to use the existing 55065 object code for printing of routine internal forms such as parking tickets, vacation forms, travel forms, etc., but you will need to use the new 55245 code for printing costs associated with marketing projects.
Speakers associated with lecture series events open to the public should be charged to 55230 instead of the existing honorarium code of 55045.
The 55045 code will continue to be used for non-contract payments to faculty, administrators or staff and speakers for classroom purposes.
Promotional items to be given away, such as t-shirts, key chains or similar items with the UE logo should be charged to the new code 55205 for ad specialties. These types of items should no longer be charged to supply object codes.
If you have additional questions, please call the Office of Fiscal Affairs at ext. 2183.